Fonds F435 - Queen's University. Office of the University Registrar fonds

Title and statement of responsibility area

Title proper

Queen's University. Office of the University Registrar fonds

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Fonds

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Dates of creation area

Date(s)

  • 1842-2015 (Creation)
    Creator
    Queen's University. Office of the University Registrar

Physical description area

Physical description

75 m of textual records, ca. 500 photographs : b&w and col.

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Archival description area

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(n.d.)

Administrative history

This important administrative office plans and administers comprehensive enrollment management services including: undergraduate student recruitment and admissions; student record collection, maintenance and retention; scholarships (undergraduate) and financial assistance (all students); tuition fee assessment and collection; many academic support services including exams, convocation, registration, course evaluations and classroom allocation and prepares reports for the provincial government for operating grant purposes. It consists of three main units: Student Records and Services/Faculty Services, the Student Awards Office, and Student Information Systems. The University Registrar is responsible for all these units. The Office of the University Registrar reports to the Office of the Provost and Vice-Principal (Academic).

Custodial history

Scope and content

Fonds consists of academic calendars (1841-20--), including Women's Medical College, and the School of Mining and Agriculture; registers, lists of students, Registrar letterbooks (1864-1921); examination results; scholarship and awards files (1975-1982); index of students registered previous to 1911; minutes of Convocation (1866-1902); records of Schools Liaison Office (1978-1979); convocation and installation materials; files relating to the Student Record System (1966-1970); list of government grants to Queen's from 1845 to 1964; correspondence, application forms, reports, minutes of selection committees, names of recipients, and other information relating to the Marty/Royce/Lynett Awards and the Rhodes Scholarships (1944-1995); prints and negatives, many originally from the Queen's Alumni Office and STAR, of various events held on campus and used by the Student Recruitment Office for promotional purposes; official Convocation programs, photographs of Honorary Degree recipients at Spring and Fall Convocations.

Notes area

Physical condition

Immediate source of acquisition

Transfer by the Office of the University Registrar

Arrangement

Language of material

  • English

Script of material

Location of originals

1001.63
1004.16
1079.2
1160.4
1161
1161.1
1161.5
1161.6
1163
1243
2999 (QU-Government Grants)
3701
V002.1
V28-HDR
Queen's Printed Collection

Availability of other formats

Academic calendars up to 1950 are digitized and available on the Archives website.
Student registers up to 1910 are digitized and available on the Archives website.

Restrictions on access

University records are subject to the Province of Ontario's Freedom of Information and Protection of Privacy Act (FIPPA). University records form either some, or all, of this fonds. Therefore, any personal information contained in the records may be subject to certain access restrictions and/or conditions under the Act. Please speak with an archivist for more information.

Terms governing use, reproduction, and publication

Public domain

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Location (use this to request the file)

  • Shelf: 1001.63
  • Shelf: 1004.16
  • Shelf: 1161
  • Shelf: 1163
  • Shelf: 1243
  • Folder: 2999 (QU-Government Grants)
  • Shelf: 3701
  • Shelf: V002.1
  • Shelf: Queen's Printed Collection
  • Shelf: 1079.2
  • Shelf: V28-HDR
  • Shelf: 1161.1
  • Shelf: 1161.5
  • Shelf: 1161.6
  • Box: 1160.4